COPYRIGHT, INTELLECTUAL PROPERTY AND DATA PROTECTION POLICY (UK)
1. Introduction
This Copyright, Intellectual Property and Data Protection Policy (“Policy”) outlines the rights, protections, and permitted uses of intellectual property and personal data owned or controlled by Woodland Sports Group Ltd (“the Company”).
This Policy is governed by the laws of England and Wales, including the Copyright, Designs and Patents Act 1988, the UK General Data Protection Regulation (UK GDPR), and the Data Protection Act 2018.
2. Ownership of Intellectual Property
All intellectual property created, commissioned, or owned by the Company is the exclusive property of Woodland Sports Group Ltd, including:
- Company logos, branding, and trademarks
- Event names, event logos and formats
- Photographs, video recordings, and broadcasts
- Marketing and promotional materials
- Website and social media content
- Merchandise and printed designs
Ownership is assigned to the Company where works are created by employees or contractors, subject to written agreements.
3. Copyright Protection (UK Law)
All original works are protected under the Copyright, Designs and Patents Act 1988.
© 2021 Woodland Sports Group Ltd. All rights reserved.
4. Permitted and Prohibited Use
Use of Company intellectual property requires prior written consent.
Unauthorised copying, distribution, modification, or commercial use is strictly prohibited and may result in legal action.
DATA PROTECTION AND GDPR COMPLIANCE
5. Personal Data We Collect
In the course of organising and promoting sports events, the Company may collect and process personal data, including:
- Names and contact details (e.g. participants, staff, media)
- Photographic images and video recordings of individuals
- Event registration and participation data
- Marketing preferences and communications data
Images and video recordings may constitute personal data where individuals can be identified.
6. Lawful Basis for Processing
The Company processes personal data in accordance with the UK GDPR. Lawful bases may include:
- Legitimate Interests – for event promotion, media coverage, and business operations
- Contractual Necessity – where individuals register or participate in events
- Consent – where required, particularly for marketing or sensitive uses
- Legal Obligation – where processing is required by law
7. Photography and Filming at Events
By attending or participating in Company events, individuals acknowledge that:
- Photography and filming will take place in public event environments
- The Company may use images and recordings for promotional, marketing, and commercial purposes
- Content may be published on websites, social media, press, and marketing materials
Where required, signage will be displayed at events informing attendees of filming and photography.
8. Use of Images and Rights of Individuals
The Company will:
- Use images in a fair, lawful, and transparent manner
- Avoid using images in a way that is misleading, harmful, or inappropriate
- Take extra care when capturing images of children or vulnerable individuals
Where appropriate, parental/guardian consent will be obtained for minors.
9. Individual Rights (Data Subject Rights)
Under the UK GDPR, individuals have the right to:
- Access their personal data
- Request correction of inaccurate data
- Request erasure (“right to be forgotten”)
- Object to processing, including use of images
- Restrict processing in certain circumstances
Requests can be made using the contact details below.
10. Data Retention
Personal data, including images and video content, will be retained only for as long as necessary for:
- Event promotion and historical records
- Legal and regulatory compliance
- Business and marketing purposes
The Company will periodically review stored data and securely delete it when no longer required.
11. Data Sharing
The Company may share personal data with:
- Event partners, sponsors, and media organisations
- Photographers, videographers, and production teams
- Service providers (e.g. marketing platforms, hosting providers)
All third parties are required to handle data in accordance with UK data protection laws.
12. Data Security
The Company implements appropriate technical and organisational measures to protect personal data, including:
- Secure storage systems
- Access controls
- Data protection policies and staff training
13. International Transfers
Where personal data is transferred outside the UK, the Company will ensure appropriate safeguards are in place in accordance with UK GDPR requirements.
14. Reporting Concerns
Any concerns regarding data protection or misuse of images should be directed to:
Address: 27 Old Gloucester Street London WC1N 3AX
Individuals also have the right to lodge a complaint with the Information Commissioner’s Office (ICO).
15. Enforcement
Failure to comply with this Policy may result in:
- Withdrawal of permissions
- Legal action under UK intellectual property law
- Regulatory action under data protection laws
16. Policy Updates
The Company reserves the right to update this Policy. The latest version will be made available via official channels.
17. Governing Law
This Policy is governed by the laws of England and Wales. Any disputes shall be subject to the jurisdiction of the courts of England and Wales.
COPYRIGHT, INTELLECTUAL PROPERTY AND DATA PROTECTION POLICY (UK)
1. Introduction
This Copyright, Intellectual Property and Data Protection Policy (“Policy”) outlines the rights, protections, and permitted uses of intellectual property and personal data owned or controlled by Woodland Sports Group Ltd (“the Company”).
This Policy is governed by the laws of England and Wales, including the Copyright, Designs and Patents Act 1988, the UK General Data Protection Regulation (UK GDPR), and the Data Protection Act 2018.
2. Ownership of Intellectual Property
All intellectual property created, commissioned, or owned by the Company is the exclusive property of Woodland Sports Group Ltd, including:
- Company logos, branding, and trademarks
- Event names, event logos and formats
- Photographs, video recordings, and broadcasts
- Marketing and promotional materials
- Website and social media content
- Merchandise and printed designs
Ownership is assigned to the Company where works are created by employees or contractors, subject to written agreements.
3. Copyright Protection (UK Law)
All original works are protected under the Copyright, Designs and Patents Act 1988.
© 2021 Woodland Sports Group Ltd. All rights reserved.
4. Permitted and Prohibited Use
Use of Company intellectual property requires prior written consent.
Unauthorised copying, distribution, modification, or commercial use is strictly prohibited and may result in legal action.
DATA PROTECTION AND GDPR COMPLIANCE
5. Personal Data We Collect
In the course of organising and promoting sports events, the Company may collect and process personal data, including:
- Names and contact details (e.g. participants, staff, media)
- Photographic images and video recordings of individuals
- Event registration and participation data
- Marketing preferences and communications data
Images and video recordings may constitute personal data where individuals can be identified.
6. Lawful Basis for Processing
The Company processes personal data in accordance with the UK GDPR. Lawful bases may include:
- Legitimate Interests – for event promotion, media coverage, and business operations
- Contractual Necessity – where individuals register or participate in events
- Consent – where required, particularly for marketing or sensitive uses
- Legal Obligation – where processing is required by law
7. Photography and Filming at Events
By attending or participating in Company events, individuals acknowledge that:
- Photography and filming will take place in public event environments
- The Company may use images and recordings for promotional, marketing, and commercial purposes
- Content may be published on websites, social media, press, and marketing materials
Where required, signage will be displayed at events informing attendees of filming and photography.
8. Use of Images and Rights of Individuals
The Company will:
- Use images in a fair, lawful, and transparent manner
- Avoid using images in a way that is misleading, harmful, or inappropriate
- Take extra care when capturing images of children or vulnerable individuals
Where appropriate, parental/guardian consent will be obtained for minors.
9. Individual Rights (Data Subject Rights)
Under the UK GDPR, individuals have the right to:
- Access their personal data
- Request correction of inaccurate data
- Request erasure (“right to be forgotten”)
- Object to processing, including use of images
- Restrict processing in certain circumstances
Requests can be made using the contact details below.
10. Data Retention
Personal data, including images and video content, will be retained only for as long as necessary for:
- Event promotion and historical records
- Legal and regulatory compliance
- Business and marketing purposes
The Company will periodically review stored data and securely delete it when no longer required.
11. Data Sharing
The Company may share personal data with:
- Event partners, sponsors, and media organisations
- Photographers, videographers, and production teams
- Service providers (e.g. marketing platforms, hosting providers)
All third parties are required to handle data in accordance with UK data protection laws.
12. Data Security
The Company implements appropriate technical and organisational measures to protect personal data, including:
- Secure storage systems
- Access controls
- Data protection policies and staff training
13. International Transfers
Where personal data is transferred outside the UK, the Company will ensure appropriate safeguards are in place in accordance with UK GDPR requirements.
14. Reporting Concerns
Any concerns regarding data protection or misuse of images should be directed to:
Address: 27 Old Gloucester Street London WC1N 3AX
Individuals also have the right to lodge a complaint with the Information Commissioner’s Office (ICO).
15. Enforcement
Failure to comply with this Policy may result in:
- Withdrawal of permissions
- Legal action under UK intellectual property law
- Regulatory action under data protection laws
16. Policy Updates
The Company reserves the right to update this Policy. The latest version will be made available via official channels.
17. Governing Law
This Policy is governed by the laws of England and Wales. Any disputes shall be subject to the jurisdiction of the courts of England and Wales.